Resource Management

Resources are the building blocks of work in Aptli: the materials, labour types, and equipment that get planned into jobs, allocated through work orders, stocked at sites, and consumed on field reports. Registering them once, in a shared catalogue, is what makes planning, stock tracking, and reporting line up across the whole system.

This page is the conceptual overview. For step-by-step instructions, follow the links to the Inventory Management pages.

What counts as a resource

Planned labour — e.g. installation of field equipment, tracked by hours or days
Ad hoc work — e.g. draining a flooded access point
Consumable stock — e.g. metres of cable or countable fittings
Non-consumable equipment — e.g. ladders and forklifts

It isn't critical to capture every possible item up front, but defining your most common needs — rather than dumping everything into a catch-all "miscellaneous" — makes reporting and planning far more useful.

How a resource flows through the system

A resource is defined once, then referenced everywhere it's needed. The same catalogue entry threads through planning, stock, and reporting:

        ┌──────────────────────┐
        │  RESOURCE (catalogue) │   defined once: name, units, type
        └───────────┬──────────┘
                    │ referenced by…
      ┌─────────────┼─────────────────────────────┐
      ▼             ▼                              ▼
 ┌─────────┐   ┌──────────────┐            ┌──────────────────┐
 │  JOB    │   │  STOCK ITEM  │            │     REPORT       │
 │ plans   │   │ a balance at │            │ records what was │
 │ how much│   │ a SITE       │            │ actually consumed│
 │ is needed│  └──────┬───────┘            └────────┬─────────┘
 └─────────┘          │                            │
                      │ every movement (receipt,   │
                      ▼ transfer, pickup,          ▼
                 ┌──────────────────────────────────────┐
                 │            TRANSACTION                 │
                 │  the immutable record of stock moving  │
                 └──────────────────────────────────────┘

The work-side companion to a resource is an activity — the type of work a crew performs, declared on a work order. Resources cover what work consumes; activities cover what work does. Both can be drawn from a catalogue or entered ad hoc.

Resource types

Aptli recognises three types, which affect how a resource is tracked and converted:

Material — consumable items tracked by quantity and unit of measure (e.g. Cat6 cable in metres, conduit fittings by count)
Labour — people or teams required for a job, tracked by hours or days
Equipment — non-consumable items that are allocated and returned (e.g. ladders, vehicles, test equipment)

Where to manage resources

Task	Location
Create and edit resource definitions	Inventory → Resources
Track stock levels and movements	Inventory → Transactions
View stock at a specific site	Inventory → Sites
See current balances by location	Inventory → Stock Items
Define the work crews perform	Work Fulfillment → Activities

Getting started

Setting up resources for the first time? Start with the Inventory Management — Resources guide for step-by-step instructions on building your catalogue, then see How Aptli Fits Together for the big-picture relationships.